Reporting Guidance

Canola Field

Instructions, References and Help for Completing an Oklahoma Air Emissions Inventory

If you need further help or have a question that cannot be answered by the information available here, then please contact the Emissions Inventory Section.

DEQ will be releasing our new emission inventory reporting system, SLEIS (State and Local Emissions Inventory System), in late 2019. SLEIS is projected to be available for reporting 2019 emission inventories, which are submitted on or before April 1, 2020. Information will be available in the fall/winter of 2019.

 

 

FAQs SLEIS User GuidanceExternal Resources Regulated Air Pollutants

Frequently Asked Questions (FAQs)

What's New for Emissions Inventory Reporting?

The Emissions Inventory Section produces an annual PDF which summarizes changes and topics of interest prior to the start of the new emissions inventory reporting season.

Who must submit an Emissions Inventory?
Subchapter 5 (OAC 252:100-5) requires owners or operators of any facility that is a source of regulated air pollutants to submit an emission inventory through DEQ’s electronic reporting system or in another manner acceptable by the Division. The owners or operators of permit exempt facilities or de minimis facilities, as these terms are defined in OAC 252:100-7-1.1, are not required to submit an annual emission inventory unless annual emissions from the facility exceed any of the emission thresholds listed in Table 1 in Appendix A to Subpart A of 40 CFR Part 51.
What must be submitted?
Report the amount of actual emissions of all regulated air pollutants.
When are inventories due?
April 1 after the year of operations, unless an extension is approved or the facility has a Permit By Rule (PBR) alternate reporting schedule.
Can a company obtain a list of facilities that must report?
The Emission Inventory Section makes every effort to track facilities’ Emissions Inventory reporting requirements; however, it is the owner/operator’s responsibility to know which facilities must report. Contact us for assistance in identifying a comprehensive list.
How can a permit be closed?

A permit may be cancelled when a facility permanently ceases operation or when either DEQ or the facility representatives determine that the facility qualifies for “permit exempt” or “de minimis” status as defined in OAC 252:100-7. A facility representative may self-determine the facility’s eligibility to claim either status and request DEQ cancel the permit. A cancellation request should be made in writing and address the following:

  • Provide reason for cancellation (closure, permit exempt, de minimis)
  • Reference the permit number
  • Provide facility and company name
  • Provide date when facility ceased operations or became eligible for “permit exempt” or “de minimis” status

Where the facility has ceased operations, please indicate if emitting equipment has been removed or remains in place. Call 405-702-4100 and ask to speak with permitting staff for additional guidance.

What are acceptable Emissions Inventory reporting forms?
The Oklahoma Air Pollution Control Rules in OAC 252:100-5-2.1(a) state, “The owner or operator of any facility that is a source of air emissions shall submit a complete emission inventory annually on forms obtained from the Division.” Therefore, any forms other than those made available from the Department are not acceptable for reporting.

Using SLEIS as a tool for reporting serves as an acceptable “form” for reporting. For hard copy submissions, contact the emissions inventory section.

What is SLEIS?
SLEIS (State and Local Emissions Inventory System) is a web-based reporting system purchased from Windsor Solutions and is the agency’s recommended tool for submitting annual Emissions Inventories.
What browser can I use with SLEIS?
SLEIS includes cross-browser compatibility and most common browsers will work (IE, Chrome, Foxfire, Safari, Edge).
How does a company get access to SLEIS?
The company Responsible Official (RO) must complete a Designation of Responsible Official Form #100-882 and submit to the emissions inventory section at the DEQ.  The RO will then receive an email with instructions on creating a user’s account.  Once the account has been created, further instructions will guide the user to SLEIS and how to access their company.  The company RO will be assigned roles as an account Administrator and Submitter.  They can also assume an Editor and Viewer role.
Can more than one person in our company use SLEIS or be designated as an RO?
Yes. Any individual who is authorized by the company RO (Administrator) can enter information under their own SLEIS account. All users must create a user’s account for SLEIS access. The company RO can specify authorizations for all company users i.e., User, Submitter, Editor, or Reviewer.
Does the Responsible Official (RO) have to physically sign the final submission when using SLEIS?
No. The RO does not need to physically sign the final submission when using SLEIS.  Under Oklahoma Statute (12A O.S. sec. 15-101 et seq.), compliance with the conditions on the SLEIS Attestation (Agreement) page results in a legally binding electronic signature.

The RO does need to physically sign the certification page when submitting a hard copy submission or an amendment to a previously submitted Emission Inventory.

How can a company designate or change a Responsible Official (RO)?
Complete AQD Form #100-882 and mail the original completed form to the address listed on the form.
How can a company designate or change a Main Facility Contact (MFC)?
Submit the MFC contact information (name, title, email, mailing address and telephone number) via email to aei@deq.ok.gov
How long must we retain records?
All supporting data, including actual production, throughput, and measurement records along with engineering calculations and other data utilized in accordance with OAC 252:100-5-2.1(d) must be maintained for at least 5 years by the current owner or operator at the facility in conjunction with facility records of the emission inventory. This information must either be submitted to the Division or made available for inspection upon request.
What if an error is discovered in our inventory?
If DEQ finds an error, a company may be required to submit corrections for inventories submitted over the past 5 years.  If the company finds an error, the company need only correct the error if it occurred within the last three years.  Contact our office for instructions on submitting an amendment.
Reporting Requirements when converting to a Permit By Rule (PBR)
If the removal of permitted equipment causes a facility operating under an Individual or General Permit to become eligible for a Permit by Rule, the facility must still submit an emissions inventory for the year in which the equipment was removed. If the facility was eligible for a Permit By Rule the entire year (and it is not a required triennial reporting year), the facility does not need to submit an emissions inventory. The emissions inventory from the prior year will be used to satisfy the PBR reporting schedule.

Although the Emissions Inventory Section makes every effort to track facilities’ reporting requirements, contact us if you believe there is a discrepancy.

Subchapter 5 of OAC 252:100 directly governs the submission of Emissions Inventories. For any question or in any situation, the Air Quality Rules always apply.

The SLEIS user guidance is projected to be available later in 2019.

Click on the blue links.

  • AP-42 AP-42 refers to the EPA’s Compilation of Air Pollutant Emission Factors, a series of representative values that attempt to relate the quantity of a pollutant released to the atmosphere from a particular activity.
  • CHIEF EPA’s Clearinghouse for Inventories & Emissions Factors (CHIEF) is an excellent resource for all aspects of emissions inventories.
  • WebFIRE WebFire is EPA’s online emissions factor repository, retrieval, and development tool. The WebFIRE database contains EPA’s recommended emissions factors for criteria and hazardous air pollutants (HAP) for industrial and non-industrial processes.
  • Source Classification Codes (SCCs) Searchable database to find which SCC represents an emissions process or activity. EPA uses SCCs in databases such as WebFIRE and the National Emissions Inventory (NEI).
  • NAICS / SICS This page includes searchable lists for North American Industrial Classification System (NAICS), Standard Industry Classification (SIC) codes, and crosswalks between NAICS and SIC.
  • SIC Use this page to determine a Standard Industrial Classification code for a facility

Regulated Air Pollutants (RAPs) – This web page details all pollutants currently regulated in Oklahoma by State or Federal rule or regulation. Emissions of any of these pollutants must be reported as part of an emissions inventory, not just of pollutants that are specifically limited in a facility’s permit.