2019 Fee Schedule

Potable Water System Application Forms

Fee Schedule
Form 583-B: Application for Permit to Construct
Form 626-WER: Water Distribution Engineering Report Form
Form 626-CWHP: Checklist Wellhead Protection (Water Well Applications Only)

Sanitary Sewer System Application Forms

Fee Schedule

Form 583-B: Application for Permit to Construct

Form 656-SER: Sanitary Sewer Engineering Report Form

Reclaimed Water and Land Application Forms

Fee Schedule

Form 583-B: Application for Permit to Construct

Form 627-WRER: Reclaimed Water Engineering Report Form

Form 627-WRP: Application Reclaimed Water Land Application Permit

Form 627-LAP: Plan of Operation & Management for Reclaimed Water Land Application

Permit Exemption Forms

Applications for a permit exemption must include the permit exemption form and a map showing the existing and proposed waterline material, size, and location. Please note that permit exemptions are intended for water systems in good standing to lay new waterline to serve a small number of new customers.

Prior to applying for a permit exemption, please review the permit exemption requirements listed in OAC 252:626-3-5. Following construction of the waterline, a sufficiency form must be filled out by the appropriate official and submitted to DEQ.

Fee Schedule

Form 626-MR-SC-PX: Permit Exemption

Form 626-M-SC: Sufficiency Certification for a Municipality or Multiple Connections

Form 626-SC-SC: Sufficiency Certification for a Single Connection in a RWD

Permit to Supply Potable Water Forms

Preliminary Application for Permit to Supply Water

Application to Supply Water

626

656

• Submit an Engineering Report for Approval (if Required)
  1. An engineering report may be required by DEQ for major modifications or construction of a treatment plant to increase plant capacity, required by DEQ to address an open Consent Order, or required by a funding agency. An engineering report should be approved prior to the submission of plans and specifications.
  2. If an engineering report is not required, a technical memorandum to include relevant calculations, and/or an engineering report form (Form 626-WER, 656-SER, or 627-WRER) should be submitted with the plans and specifications (see Step 2).
  3. The DEQ Plan Review Engineer will have 45 days to review the engineering report once it had been received. Following the review of the report, DEQ will either send a Notice of Deficiencies (NOD) letter requesting revisions/clarifying information or DEQ will send an engineering report approval letter. If a NOD is sent, the consulting engineer will have 180 days to provide a revised report or clarifying information. If an approval letter is sent, the applicant may continue to Step 2, submission of plans and specifications.
  4. The DEQ review and NOD cycle will continue until all deficiencies are addressed.

• Submit Plans and Specifications for Approval
  1. Submit all required documents and fees. Applications will not be begin technical review by a DEQ Plan Review Engineer until all required documents are submitted.
     1. A Permit Application Form (Form 583-B)
     2. Plan review fee (see Permit Fee Schedule)

• An Engineering Report Form, if a full engineering report is not required (Form 626-WER, 656-SER, or 627-WRER)

1. Two sets of project specific plans and specifications (a third set is optional).
   1. Upon approval, the first copy will be retained for DEQ records, the second copy will be mailed to the applicant, and the third copy (if provided) will be mailed to the consulting engineer of record.
   2. A municipality or rural water district may request a copy of their standard specifications or ordinances be kept on file with DEQ for the review of future permit applications, following DEQ review and approval of the documents. If a municipality or rural water district would like to pursue this option, please contact Rocky Chen at 405-702-8100 or email him at Rocky.Chen@deq.ok.gov.
2. Any other relevant information or DEQ forms necessary for DEQ review that is not included in the above documents such as: wellhead protection checklist, sizing calculations/formulas, maps, flow charts, technical memorandum, previously approved engineering report, water quality sampling data, etc.

1. Once an application has been received by DEQ, the Plan Review Engineer will have 30 days to review water/sewer line applications and 45 days to review any treatment or water well projects.
2. Following DEQ review of the application, DEQ will either send a Notice of Deficiencies (NOD) letter requesting revisions/clarifying information or DEQ will approve the application (see Step 3).
3. If an NOD is sent, the consulting engineer will have 180 days to provide revisions and/or the requested information.
4. The resubmission should contain a letter to address the NOD, including the location of the revisions and permit application number, and provide complete sets of any revised documents (e.g. if Plan Sheet 4 is revised, two bound sets of all plan sheets should be provided).
5. Upon resubmission, DEQ will have 30/45 days to review. The DEQ review and NOD cycle will continue until all deficiencies are addressed. Please plan for at least one review and NOD cycle prior to approval.

• DEQ Approval and Permit Issuance
  1. Once DEQ approves the application, a DEQ permit will be mailed to the applicant along with the DEQ approved plans and specifications.
  2. The applicant may begin construction only after the DEQ signed permit and DEQ approved plans/specifications are in-hand.
  3. Once the permit has been issued, the permittee must start construction within one year. If this is not achievable, the permittee may request an extension of one year by providing DEQ a written request and an acceptable reason why construction could not begin (e.g. lack of funding, issues obtaining right-of-way easements, etc.).

What Is A Variance?

A variance is a deviation for the construction permitting standards (standards link hyperlinked).

The policy of DEQ is to encourage better water treatment methods and equipment, including the use of new technology. DEQ may approve processes or equipment not specifically covered by the construction permitting standards, provided the permittee requests a variance.

When To Request A Variance

A variance can be requested when a proposed process or equipment is not specifically covered by the construction permitting standards.

Who Are The Water Quality Division (WQD) Variance Committee Members?

The Variance Committee consists of six members:

– the Chief Engineer of the Water Quality Division,

– the Assistant Division Director of the Water Quality Division,

– the three (3) Managers for the Wastewater Group, the Public Water Supply Group, and the Planning Group, and

– the Manager of the Construction Permitting Section.

The Variance Committee meets biweekly to review all relevant information concerning the subject of the variance request. The members will then weigh the evidence and make a decision on whether the variance in question will be granted.

How To Apply For A Variance

To apply for a variance, contact the Construction Permitting Engineer of the project area. To find the appropriate Construction Permitting Engineer click here.

Submit a variance request letter, addressed to the Construction Permitting Engineer. The letter shall be signed by the permittee and shall be on official letterhead of the facility requesting the variance.

Include all relevant information supporting the subject of the variance request. The consulting engineer shall justify the requested variance by submitting data showing the proposed processes or equipment will equal or exceed the performance of processes or equipment known to perform the same function according to the standards. Relevant information can include the following.

• Monitoring observations including test results and engineering evaluations, and data from existing installations that demonstrate the efficiency of the proposed processes or equipment
• A detailed description of the test methods
• Other information as requested by DEQ. The DEQ may require that pilot studies and appropriate testing be conducted and evaluations be made under the supervision of a competent process engineer other than one employed by the manufacturer or developer

The Variance Review Process

The Variance Committee meets biweekly to discuss the submitted variance requests. The Construction Permitting Engineer will present the variance request along with the justification and information submitted by the consulting engineer. Once the Variance Committee reviews all the relevant information concerning the subject of the variance request, the members will then discuss the proposal and make a decision on whether the variance in question will be granted.

Once a decision has been made, the Construction Permitting engineer will write an approval or a denial letter. This letter will be mailed out to the permittee and the consulting engineer.

If additional information is required by the Variance Committee members, the Construction Permitting engineer will contact the consulting engineer to request this information.

If a variance has been approved, the final approval will be included in the construction permit.

What Are The Grounds For Granting A Variance?

A variance may be granted is the submitted data and justification of the requested variance show that the proposed process or equipment will meet or exceed the intent of the construction standards.